B2B Webinar Best Practices from VMware

As you’re gearing up for a great new year, I wanted to highlight some webinar/event best practices from the marketing team over at VMware. VMware has found that this marketing channel is one of their most successful when it comes to ROI so taking a few pointers and optimizing your own efforts could pay off big time this year. They achieved an ROI of 1324% in 2010 - not too bad! They were kind enough to share these  best practices via a webinar and I’ve summarized the items that I thought you may be interested in.

Evolution of Webinars

Webinars have changed over the years at VMware. Previously, webinars were controlled by product marketing. VMware have now integrated webinars with marketing as a whole and have included them across various campaigns. Marketing has also aligned the topics with sales goals. This tells me that VMware has worked on eliminating silos that exist within its own marketing organization as well as those that exist between marketing and sales.

A few other interesting tidbits – VMware now prerecord all webinars rather than doing them live. This still do a live Q/A though which allows attendees to post questions and have them answered in real time. This cuts down on potential issues that I’m sure many marketers have been plagued by (“Can anyone hear me?”, “Our speaker will be a few minutes late”, “I’m firing my webinar provider today!”) and makes the recorded version instantly available.

VMware has also successfully experimented with virtual events which are now a mainstay in its event roster.

Social Media and Webinars

Here are a few of the best practices that VMware uses: 

• VMware broadcasts upcoming events to the VMware Twitter handle and Facebook page. The number of registrants from Twitter has consistently grown over the years.
• The marketing team sends reminder tweets 24 hours before the event and an hour before the event.
• The post an event reminder on Facebook 2 days before the event.

Some of these are obvious but I like how they stagger their event reminders using different social media platforms. I was also surprised not to see the use of LinkedIn (I'm sure it's used but it wasn't mentioned). Of course, LinkedIn is more contact focused at the moment (while you can follow a company). I would recommend using your own employees to highlight upcoming events to their LinkedIn friends and posting to various LinkedIn groups. I also expect Google+ to be more prominent this year with the launch of branded pages.

Maximizing Email for Webinars

Here are some best practices on using email to promote your webinars and remind registrants:

• VMware sends the first email invite two weeks before the event  and a second (final) email invite a week before the event.
• VMware has found from testing that sending an email invite one week before the event for their Latin America webinars works best.
• The email subject line for webinar invites should be kept short and simple - highlight why the email recipient should attend.
• VMware has restrictions on how many emails it sends per month to a contact so they summarize all events per segment in a monthly email.
• Targeting (the email list) is extremely important – better to have 100 people that are interested in the event then 1000 that aren’t and may unsubscribe. VMware segments based on title, size of company, product interest to name a few of the criteria.

Again, most of this is straightforward but VMware has done a good job of reviewing what has worked best for certain campaigns based on testing and improved its performance over time.

To take this a step further, here is an example of one of their email invites:

There are a few items to point out. The call to action (Register Now) is very apparent and is above the fold so it can be easily and quickly seen by the email recipient. The details of the webinar are also very clear and to the point. The subject line is simple and very straightforward but doesn’t tell us the content of the webinar. VMware has a strong enough following so additional detail may not be needed. I’ve also noticed that the header image is part image and part text. This allows the text to be seen by the email recipient even if images are turned off (which mostly occurs by default these days) and makes it easier for the marketer to reuse an email template and deploy emails (designers aren't needed to create header images for each email). Finally, VMware has included extra events in the emails to reduce the number of event invites they send and also include a link to access all of their recorded webinars (not a bad tip to get more bang for your webinar buck).

Optimizing Your Website for Webinars

VMware recommends the following:

• Promote events on your home page
• Create a dedicated events page that you can refer people to. See the following example.
• Promote events on specific product pages. As an example, VMware highlights an associated webinar in the bottom right on this page.
• Previously recorded webinars provided leads every month. Make recorded webinars available to different teams in your marketing organization so that they reuse this content and generate even more leads.

Aligning Webinar Campaigns with Sales

Besides working with sales on the content for your webinars, here is how you can get sales to help you generate more leads:

• Create emails that sales can use to send to their prospects that highlight webinar details. Again, having a central area for all events on your website makes it easy for everyone across the organization to see which events are coming up.
• Update the sales team via internal newsletters and the sales portal on upcoming webinars/events and explain how they can inform their customers. Also let sales know how their help has generated more leads. Share the success.

Increasing Event Attendance

This is something that all marketers want. Here is what VMware recommends:

• VMware found that having a live Q/A is the number one draw of live events. Ensure that your webinars/virtual events are interactive using Q/A, surveys and other interactive tactics.
• Video webcasts (where you can see the person speaking) have a higher attendance then audio webcasts
• Use an Outlook calendar reminder (.ICS File) in your reminder emails. This ensures that registrants books off time in their calendars and make the webinar information easily accessible. For more details, see this post: Increase Attendence for Webinars and Webcasts

Lead Management

Once leads are generated from your webinar campaigns, the job of the marketer is not over - it's just the beginning. VMware follows these processes: 

• Leads are downloaded within two business days from the event database and provided to the sales database.
• Most leads are then followed up with by a telequalification team and those that are possible opportunities are sent on to sales.
• Follow up emails are sent to attendees and those that registered but didn't attend.

To speed up the process of getting leads to sales, marketers are now linking marketing automation tools to webinar providers seamlessly via the cloud. For an example, check out Eloqua's Appcloud. This eliminates much of the manual upload processes needed for closed loop reporting and follow up communication.

Measure Webinar Success

Marketing can't be just about executing. There should be goals that have been established ahead of time to define what success means to the marketing team and the entire organization. VMware measures the following:

• Marketing sourced vs marketing influenced pipeline. Marketing sourced pipeline is when a new opportunity tied to an individual is created due to the marketing campaign where one didn’t exist previously. Marketing wants to understand which opportunities it helped generate and specifically to this type of marketing channel, which webinars are generating potential revenue for the business.
  
  Marketing influenced pipeline is when an opportunity that is less then 6 months old already exists for the individual that is tied to the current marketing campaign. In this case, marketing wants to understand the campaigns that are influencing the pipeline and hopefully converting prospects to closed deals.
• VMware also track event registrants, attendees, attendee rate etc… The normal metrics you would expect to determine if a webinar campaign was successful.

I hope you found these useful and at least justified your current efforts. Please share any additional best practices that you have that have helped boost your webinar campaigns.

With a new year comes a time of reflection. This past year has been a great one for me personally. I have a new son, Judah, and my oldest is growing up quickly. I am very grateful for all that I have for what is to come. All the best to you and your family this year.

Chad H.

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Top 10 Triggered B2B Email Marketing Campaigns

One of the themes for marketers in 2009 is “doing more with less”. While some marketing teams are facing cut backs and spending freezes or reductions, they still need to hit their goals which may include generating X number of leads, Y amount of influenced pipeline and/or Z amount of influenced sales. A key part of “doing more with less” is automating your email marketing campaigns. While many may label this as “lead nurturing”, it goes well beyond lead nurturing. It’s at times like this when you need a bounce in your step and powerful tools that will make it easy to keep you engaged with customers and prospects but allow you to leave work at a reasonable hour.

After reading Ed Henrich’s excellent article on ClickZ Top 10 Triggered E-mail Programs to Build Relevance, I wanted to take a more B2B slant on it but as you’ll see, many of the triggered email programs apply to both B2B and B2C. By triggered email campaigns, I mean an email or a series of emails being sent based on an action of a contact in your database, by their inaction or by their state (for example, a new customer). Here are my top 10 triggered email marketing campaigns:

1. Transactional Messages. Transactional messages or autoresponder emails are some of the easiest and most beneficial campaigns to setup. By transactional email, I’m referring to the automatic email that you receive when you sign up for a newsletter or download an e-book. The open and click-through rates are typically much higher for these types of emails as the web visitor has engaged with your organization and almost expects to receive something in return.
   
   In addition, Michele Linn over at Savvy B2B Marketing recommends that “instead of providing an immediate download of the offer (e.g. white paper, webinar, etc.), send an email with a link to it”. Therefore, the transactional email becomes more than just a record of a transaction but the offer itself. This is recommended for a number of reasons as it provides a greater assurance that the email provided will be legitimate, makes it easy for the recipient to forward the document on and acts as a bookmark to easily find the document at a later date. Here is a perfect example: A web visitor finds your pay per click ad on a Google search results page and clicks on it. On the ensuing landing page, they are able to download a relevant white paper after filling out a short form. Instead of providing the white paper on the confirmation page after the form is filled out, send a link to the white paper in an email. This ensures that you get the most of out your paid search campaigns.
   
   For more information on autoresponder emails, see my post “Email Autoresponders 2.0 in B2B Marketing”.
   
   
2. Welcome email campaign. While an autoresponder may be part of a welcome email campaign, this type of campaign typically includes 2-3 emails sent over a period of 2-3 weeks and should have different messaging.
   
   With some marketing automation platforms, you can automatically check to see if the contact is a new one to your database after they have filled out a form. If it is a new contact, send that person an email that acknowledges that they are a new registrant and provide information on what they will receive and when they will receive it. You should also include a link for them to update their email subscriptions and their profile.
   
   Follow up emails that are part of the welcome email campaign may include sending the latest newsletter, or key videos and/or documents based on the information provided. Some organizations use welcome email campaigns to gain additional information on the registrant for better segmentation – something we call “progressive disclosure”. The key to this campaign is to demonstrate to the new registrant that it was worth it to provide their information and build a long lasting relationship.
   
   
3. Event/webinar campaigns. This is fairly obvious one. When someone signs up for an event, send on the event information to the registrant via email. One item often overlooked is automating the entire event registration and follow up process. A fully automated event contains the following emails:
   -First invite
   -Second invite to those that didn’t respond to the first invite
   -Reminder email for those that registered a day before the event
   -Reminder email for those that registered on the day of the event
   -Follow up email thanking those people that registered and attended
   -Follow up “sorry we missed you email” to those that registered but didn’t attend.
   -OPTION: If an event has size restrictions, have an automated email sent when capacity has been met and send another automated email to those on the waiting list if additional room was made available.
   
   When setup correctly, this type of automated process can save the marketer countless hours as the lists are automatically generated and emails are sent as per the schedule set up ahead of time. For more tips on improving your webinar campaigns see Paul Teshima’s excellent post Four Practices to Increase Webinar Effectiveness.
   
   
4. Inactive or Dormant Lead campaign. By inactive, I mean a contact in your database that has not responded to an email or visited your website within the last six months. I’m not referring to a lead that sales forgot to follow up on but this program may include those contacts as well.
   
   Similarly to your welcome program where you had unique messaging based on their “new contact” status, you’ll want to customize your messaging for those contacts that have not demonstrated any recent activity. The key here is for your marketing automation platform to automatically feed these inactive contacts into a campaign that will fire off these targeted emails. If you have to manually mine your database for these “inactives” or pay someone to do it, you are not “doing more with less”.
   
   These types of emails can include the following:
   -Special offer that re-engages the contact
   -Survey that asks the contact what type of information they would like to receive
   -Notice that if they don’t respond, they will be removed from regular communications.
   
   I’ve seen campaigns that flag contacts as “inactives” and removes them from receiving "regular" emails but if these inactive contacts demonstrate any activity, the inactive flag is removed and they set to receive regular email communications.
   
5. Customer service survey. Automatically send out a follow up email after a customer service case was closed asking for feedback. This is again a simple idea but often overlooked. This type of campaign can prevent issues from boiling up.
   
   
6. Renewal reminders. If your product or service is subscription based, automatically enter key customer contacts into an email campaign that sends auto email notifications that their contract is about to expire at the 90, 60 and 30 day mark prior to the renewal date.
   
   
7. Trial tips. If your product includes a limited free trial, enter contacts into a trial campaign that will send targeted emails throughout the trial with value add materials that encourages the lead to take the next step in the purchase process.
   
   
8. New customer program. For new customers that have purchased your product or service, enter them into an email campaign that introduces them to your product as well as your company. Your product may have been purchased by a select few but will be used throughout the organization. Having a “new user/customer” campaign can help people that aren’t familiar with your product get better acquainted.
   
   
9. Education programs. By education programs, I’m referring to the traditional lead nurturing campaigns. This is typically a series of emails sent over a period of time that helps keep your company top of mind for potential customers. While I’m not going to focus on the substance of these emails, I will indicate how these campaigns are triggered. These types of campaigns can be triggered by:
   -Sales reps entering leads into a nurturing program via a trigger in your Customer Relationship Management (CRM) database. Many CRMs are fully integrated with a marketing automation platform which easily allows for these types of campaigns.
   -Lead Rating not being high enough. If a lead is deemed “not yet ready to be sent on to sales”, they can be automatically added to a lead nurturing campaign with the goal that they lead will eventually raise their hand to indicate they are ready to be engaged.
   -Activity/User interests. As an example, if a certain link was clicked on an email (or not clicked on), a contact can be added to an email campaign that will send on more targeted information. Another example is when a web visitor was looking at a page or series of pages on your website, automatically send them a follow up email that provides additional information with a call to action to speak to an expert that can answer any questions that they may have had. Ed Henrich referred to this as a “browse program”.
   
   It’s these types of automated email campaigns that when set up properly can produce tremendous results. The key to this is ensuring that you are measuring the outcomes of these nurturing campaigns. See my post “Lead Nurturing - How to track ROI?” for more details.
   
   
10. Reference Program from Net Promoters. This was an idea I brought up to my own company but it took Ed Henrich to remind me about it. If your organization runs a Net Promoter survey, send an automatic follow up email to those that are “promoters” asking them if they would act as references

These are my top 10 triggered email campaigns but this is by far not a full list. Having the right tools allows you to create highly customized automated campaigns. I hope that you found this useful and please let me know of other automated email campaigns that you may have deployed and how they fared.

Chad H.

Technorati Tags: lead nurturing,e-mail marketing,lead scoring,autoresponders. automated email campaigns,ClickZ,event marketing,webinars

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The Recession is Here - Time to Become an Eco-Marketer

When I say that you should become an eco-marketer, I don't mean that you should add some corny green recycle image to your website (who would do that?) or support a "Save the Whales" campaign. Although I'm a big supporter of environmental issues and started my career running an environmental organization, I would like to focus on eco-marketing in terms of demand creation.

I focused my research this week on how I can help my customers build out a demand waterfall as defined by the smart people over at SiriusDecisions. During my research, I stumbled upon a great article by the Canadian Marketing Blog called "2009 B-to-B Demand Creation Trends" eh (Canadian joke). It's here where I came across the term eco-marketer and I wanted to build on the excellent analysis that they have already provided. However, after I drank 10 cups of coffee, I've created my own version of the eco-marketer. Here are my three Rs that I recommend to become the best eco-marketer you can be in a down economy:

The Three Rs of Marketing and a Bonus R

1. Reuse: In a down economy you need to reuse all of your marketing resources that you have out there and maximize your marketing investments. Here are my recommendations:
   
   • Reuse your webinars. If you have run a live webinar, post the archived version on your website behind a form. It's been proven that archived webinars can generate more leads then the actual live event.
   • Reuse your email newsletters by ensuring they are posted on your website. This is a simple one but it's surprising how many e-newsletters remain only in email format. I would recommend to post in on your website and even create an RSS feed. With an RSS feed, you can promote in your email footers and it can be re-used by other bloggers and companies. You should even consider creating a blog and reposting your newsletter articles on it.
   • Reuse your live presentations. If anyone from your company or your customers are speaking on behalf of your company ensure that you film them and add them to the resource area of your website. You can even just post the slides or the speech text. Don't miss these great opportunities to build marketing content.
     
   • Use social media techniques such as Twitter and YouTube to maximize the effect of your webinars, videos and white papers. For example, you can mention on your twitter profile that you've just released a new blog post or newsletter. Think of social media as a big marketing ecosystem (see, I am focusing on the environment) and make sure you take advantage of all the tools out there. In this way, you can reuse your marketing materials as much as possible.
     
   • Reuse all of your marketing materials in your lead nurturing efforts. Having the right content for automated lead nurturing programs can be the most difficult part of a lead nurturing campaign. However, many companies have all of the materials they need already created. Even though some may be dated, if the materials are good they should be reused. You don't need to just focus on pushing out new content, you probably have some gold nuggets that may be hidden on your site.
     
     For your nuturing campaigns, create a document that outlines all of the marketing content that you have and map this to the buying process of your target audiences that you have identified (assuming you have created defined marketing segments).
     
     You would be amazed at how you can reuse the content you already have (blog posts, newsletter articles, industry white papers, demos) and create a specific and defined automated program that is designed to target a specific segment and has a specific marketing goal.
     
   • Create marketing campaigns that can be reused. For example, if you have a large marketing team, create processes so that you standardize your email and landing page templates. Tweak them as necessary based on your successes (or failures). Another example is to create automated program templates such as an event management or lead nurturing template. These templates can be copied and reused.
     
   • Reuse (and abuse) your whole company. If you have Jimmy from the development team who did a lunch and learn on how he coded a solution that will benefit your clients, get him to write it down and post it on a blog. If Sarah from your Support team came up with a great solution to solve a customer problem, video tape her and post it on your site or include it in your next newsletter. MAXIMIZE YOUR ENTIRE COMPANY IN YOUR MARKETING EFFORTS. Did I just write in caps?
     
     
2. Reduce: Not only should B2B companies reduce the amount of lead leakage where leads are being lost is the sales/marketing funnel by tightening up processes, the following also needs the be considered:
   
   • Reduce the amount of communication that you're sending to leads. Are you saying to yourself "Are you on drugs Chad? Why would I want to send less communications when I need to keep up the number of leads to my sales team?". In a down economy you need to work on further segmenting your campaigns and matching your communications to the right person at the right time. Any emails, direct mail etc... send should be based on a person's interest and the stage of the demand waterfall that they are in. This type of eco-marketing will achieve the best results and ensure that you conserve (another eco-friendly term!) you're ever shrinking opt-in database in the tough times ahead.
   • Reduce the amount of time it takes for qualified leads to be followed up with. An automated lead nurturing process will help deal with leads that are qualified but not yet ready to buy and thus reducing leads falling through the cracks but a process needs to be put in place to put the best leads on the desks of your sales team so they'll follow up right away. The best solution for this is a lead scoring process that scores leads based on their explicit information (industry, job role etc...) and their implicit activity (offers they've downloaded, emails they've responded to). With this type of process in place, you can ensure that your sales team is "cutting through the crap" and following up with the best leads before your competitors.
   • Reduce the complexity to getting access to information on your website. Optimize your landing pages by removing any unnecessary fields. Ask for more information only if it makes sense to the potential lead. Consider building up a profile of the lead over time. This requires more effort as you need to think through the stages on getting this information but it is worth it.
     
   
   
3. Recycle: By recycling leads that are in your sales and marketing funnel you will get the most out of your marketing investments. Just because a potential lead attends a webinar and doesn't respond to a sales call doesn't mean they're not interested in buying from your company. An eco-marketer may want to further investigate SiriusDecisions methodologies around calling webinar attendees "inquiries" rather then leads and not passing these on to sales until they've been further qualified through an automated marketing program. In fact, SiriusDecisions has demonstrated that webinars are typically viewed at the beginning stages of the buying process. This is just one example of how marketers need to go beyond lead generation to concentrate on the lead funnel and developing strategies to move leads through this funnel.
   
   Recycle your "inactive leads". Recycling doesn't just include those leads that are not "sales ready" or not yet ready to buy. You need to have automated processes that will detect those leads that you've been sending emails to (or other forms of communication like direct mail) and haven't responded. This means that they haven't visited your website, filled out a form or responded to your marketing communications. You can recycle these leads by placing them in a separate automated program with messages that are specific to this segment. This may include an email with a survey asking these "inactives" what they would like to receive from your company or a request to opt back in with a targeted offer. You may decide that it's time to take some of these leads to the curb but at least you have tried your hardest to maximize those leads that came through your front door.
   
   
4. A bonus R is "Remove". Remove any of the following:
   
   • Remove barriers between the sales and marketing team. Everyone needs to work together. Think peace and joy on earth (just like a real environmentalist).
   • Remove campaigns or tactics that are not working. To do this, you need a mechanism in place to measure every aspect of your marketing efforts. This goes back to my original premise of researching the demand waterfall. Having a defined process in place where you can measure the success of your marketing efforts at each stage of the sales marketing funnel is crucial. For example, if the conversion rate of a Google AdWords campaign is failing as the effort to turn these "inquiries" into MQLs (marketing qualified leads) is too expensive and takes too long, remove it. Focus on sources that are bringing in more qualified leads.
   • Remove crappy data and automate the process if possible. You will probably have fewer leads coming in the top of your pipeline so you can concentrate on creating processes that will remove contacts that should never hit your database. This may include contacts with bad email addresses, your competitors etc... You can also look at your database for data that is inconsistent and clean it up. Where possible, you can fix this data using automated data tools. For example, it may be possible to standardize contacts that have various job titles or contacts that have different versions of a country (USA, U.S.A., United States etc...). Bad data prevents you from further segmenting your database. Clean out the crap and ensure it stays as clean as possible.
     
   • Remove or punish people that have not bought in. Relating this back to the environment, in Toronto we've implemented a new program for home owners that taxes you based on the garbage that you put at the curb. If you follow the three R's and reduce your trash, you save money. If you don't want to get with the program, you'll pay for it with your wallet. It's fairly straightforward.
     
     As an eco-marketer, you need to get the senior people bought in on your new eco-marketing mantra. If you have sales people that don't want to participate, have them penalized. If you have marketing folks that can't see the forest through the trees, remove them. It's obviously easier said then done but that's why you need executive buy-in.
     

I'm sure you can add here to my points above and I implore you to do that by leaving some comments. Good luck to you during some tough times ahead and be the best eco-marketer you can be.

Chad H.

PS - Here are some additional resources I used in my research (let me know if you have other useful resources)

• Lead recycling means nothing wasted
• Funnelnomics: Accelerate your marketing and sales funnel to drive growth and profitability
• B2B Lead: 10 tips for marketing and sales alignment

PPS - Here are some tips to reduce the amount of water you use in your home.

Technorati tags: eco-marketer, sirusdecisions, lead nuturing, scoring, water conservation, reduce, Reuse, Recyle, demand gerenation, marketing automation, Toronto garbage laws, waterfall, sales and funnel, twitter

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Latest Trends in Email Marketing: RSS and Calendar Reminders

As we move into a new week there are some interesting trends and technology enhancements that will start to change the way that B2B companies use email. For those that are thinking "email is email - how can it change?", keep reading.

Trend#1: The Blogletter is Coming - Actually, it's Already Here.

You may recall I blogged about a concept called the Blogletter (combo of email newsletter and blog posts). I don't hold anything against the blog readers out there who unsubscribed from my feed en mass after that post (OK, well a few of you I do). Here's the truth - the blogletter will be arriving very soon and will revolutionize the way some companies can create and execute an email newsletter or any email campaign.

The concept behind a blogletter is to be able to publish blog posts (or any RSS feeds for that matter) directly to an email and send it to subscribers. One of my readers back then asked me how this concept would work. At the time I didn't have any answers except for Feedblitz's tool which allows web visitors to get updated via email every time you submit a blog post (they have some new paid tools as well). This approach works for the average blogger but companies need better tools. The tools are now here and here are two approaches that you can use to take advantage of this technology:

• Integrating RSS feeds and emails. Imagine if you could integrate an RSS feed (if you don't know what RSS is and you are in marketing, you may want to read the following) with an email. For those of you who have feeds already (which include blogs) this would mean that you don't have to update content in multiple areas. You can update an RSS feed and have it publish to your website and email.

• Automating email using RSS feeds. Let's take this a step further with automation. If you regularly post content to your RSS feeds, you could potentially create an automated program that would send an email newsletter (Blogletter or RSSletter) automatically on the date that you defined. The newsletter would consist of the latest articles/posts from your RSS feeds as well as any other elements of your newsletter. What's key here is that the whole process to create a newsletter becomes much easier as you have an automated program that sends the email for you and the content is content that you've created for a blog or other RSS feed. This process works very well for new subscribers to your site as they can get a newsletter with the latest articles from the RSS feeds that you have defined.

Other advantages? As I mentioned in my previous article on the subject, your readers can comment on articles which adds a new dimension to email as it's no longer a one way push marketing channel.

I hope you find this interesting as the technology now exists to do this. The above examples are the tip of the iceberg.

Trend #2: Helping Your Customers/Prospects Organize Themselves

This tip/technology isn't new but it's now easier and thus has many more implications. A while back I wrote about how you can improve webinar/webcast attendee rates by creating a file that when clicked on, can book off the time specified in your email recipient's Outlook (and other programs too) calendar.

This process was a bit of a pain as you need to create the .ics file and then upload it to your server. It's much easier now as some systems will allow you to create this on the fly and integrate directly into your email or website. What does this mean? Here are some ideas:

• Set real milestones: There are many "How to" white papers out there that pose a problem that that you may be experiencing and provide a solution with next steps. For example, a white paper that outlines a ten step plan to turn around their business using your product or service. Imagine if you could create a solution with key milestones including REAL dates that the your prospect/customer can save on their own Outlook/Lotus calender. In addition, this information (email clicks) can be tracked. By tracking this information, you can have your inside sales/demand gen team follow up with these prospects on the actual date of the milestone that was outlined and ensure that they are on the path that was outlined which may include a meeting with someone from your company.
  
  
• Read later reminder: Do you hate an inbox full of email? I know I do. I can't hit the delete button faster in many cases (still waiting for that voice activated delete email function). What if you created a standard feature for all of your emails that was a simple link that said "I want to read this at a later date". By clicking on the link, the user would be presented with a calender item that had an online link to the newsletter and a recommended calender reminder to read the email at a later date as well as a suggested time/day. This approach may book off 10 minutes of a person's actual day to read your email. The email recipient can adjust the date to suite her/his schedule. The mobile folk may also like this feature as they can set a reminder to read the email when they are back in the office. Will this work? maybe. Is it worth trying? Definitely as it's very easy to do with some of the new enhancements out there.

Email is going well beyond the traditional approach where it was used to just push out information. The interactivity described above is part of a trend in B2B marketing which is focusing more on the ongoing conversation with prospects and customers rather then a one-off batch and blast approach. The ideas described above may seem a bit off the wall but should be considered along with other ideas on how to make email more interactive and to integrate it with overall marketing processes rather then as a tool in itself. I hope I have at least made you start to think about new approaches.

Chad H.

PS - Thanks for the image Just Say Hi

Technorati Tags: blogletter, blog newsletter, calendar reminders for events, deleting email

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How do I Generate More Leads from my Website?

Many B2B marketers ask these questions daily: We have this great website, we use email, we use search - what else can we do? How can we further optimize our practices to increase the amount of leads we generate?

A recent study by MarketingSherpa and KnowledgeStorm provides some additional insights that marketers should be aware of. They surveyed both vendors and users (people who actually fill out registration forms) to better understand what and why they fill out forms on websites. Here is a summary of the key points:

• While both marketers and users agree that registering for white papers, analyst reports and demos is acceptable, 45% of users are OK with registering to download product information. This item didn't even crack the top 5 for vendors! What does this mean? It means that you should experiment with putting this information into a PDF and placing a form in front of it. Think about it, a prospective buyer is evaluating your product and wants to read more about you. Most likely, they'll fill out a form (if it's simple) to get a PDF on your product.
  
  
• 72% of users said that a detailed summary of the white paper will encourage registration. What does this mean? Don't just put the title of the webinar on your landing page with a "Download now!" link beside it. Web visitors want a sneak peak at the white paper to ensure that it's worth their time to go through the registration process. You can read about best practices on this area from my post: Improve how you use White Papers for Lead Generation - Part II
  
  
• While most people provide their real name and email address, most don't provide their real phone number or answer custom questions accurately. This means that many registrants really don't want to be called and don't really care to answer such questions as "When do you plan to buy a product like ours?". Besides name and email, choose your registrations carefully! In addition, don't discount leads based on the lead qualification questions you've asked on a web form. Many just choose the default answers so they can get through the process and download the webinar or webcast that they want.
  
  
• 56% of users use business email addresses but 46% use non-business email
  addresses. Just because someone has signed up using a hotmail or yahoo address doesn't mean they should be treated any differently then someone from IBM or Goldman Sachs.
  

What does this mean for marketers and online lead generation?

• Try creating product summaries that require registration
  
• Ask for basic information only - the more you ask, the less accurate it will most likely be
• If you want people to register for something, ensure that you provide a good amount of detail on the landing page that will encourage registrations
• Since the lead qualification data that is provided may not be accurate, build processes that measure activity (email opens, form submissions, web activity) to gauge the interest of a particular prospect and assist in lead qualification. In addition, you may need to use data from third party sources (such as D&B) to verify how qualified a company is rather then relying on what the web visitor provided.

I hope these tips serve you well and good luck in your lead generation campaigns!

Chad H.

PS - please let me know if you have any examples that you would like to share.

Tags: form registrations, white papers, lead generation tips, KnowledgeStorm

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Increase Attendence for Webinars and Webcasts

Here's two scenarios that you may have found yourself in:

1. Have you ever signed up for a webinar that your really wanted to go to but then when the day of the webinar came you said to yourself, "I don't have time for this ^&%#".

2. Have you ever created a webinar campaign that had a finally tuned list that was directed at a specific vertical, spent days getting the emails just right, deployed the emails on time, had a good amount of registrations but only had 2 people actually listen in?

How do you increase actual webinar attendance?

It's easy if you have a good topic and a well thought out campaign. This tip will help to ensure that those that registered will actually show up. Steve Girshik over at the The Innovative Marketer published a document I made for my clients that tells you how to create a Microsoft Outlook calendar item that webinar registrants can save into their own Outlook calendar. This ensures that they have booked off the appropriate time and don't skip off. It's only one page - it can't much easier.

As an added tip, why not engage registrants before the webinar by giving them a quick call and asking them what they expect from the webinar or have an automated telephone reminder? I've also had companies send me surveys prior to the webinar asking me what I feel is important in regards to the topic of the webinar and also provides some foreshadowing so I get excited about the webinar.

Hope this helps!

Chad

Tags: B2B Webinars, webcasts, Outlook Calendar

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